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Privacy policy – TARGETconnect Link

This privacy notice tells you about the information we collect from you when you engage with our TARGETconnect Link Share Vacancy Service. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.

Changes to the data protection law

From the 25th of May 2018, we will be processing your personal data in accordance with the General Data Protection Regulations (GDPR). Up until that point we will continue to process your personal data in accordance with the existing Data Protection Act 1998 (DPA). This notice is written to comply with both the DPA and the GDPR.

Who are we?

We are GTI Media, a company which is part of our parent company Group GTI. Our main address is:

The Fountain Building, Howbery Park
Benson Lane
OX10 8BA, UK

You can contact us by post at the above address, or via email at or by telephone on +44 (0)1491 826262.

We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to the contact details above asking for the person responsible for data protection.

What personal data do we collect?

We request certain personal information from you in order for us to assist you in listing your vacancy on our or associated systems from our partner universities.

The personal information we collect are solely your contact detail, and details of your organisation.

Through the use of cookies and other similar technology we may record your interaction with our websites and systems to help improve the delivery of our services. In addition as part of our security measures we may also record the IP address from which you are engaging with us.

We do not collect or store any payment information. Any payments are done via a third party pay system (such as World Pay) for which you enter your details directly to them.

Where else may we get your data from?

Associated partners

As part of the TARGETconnect Link Shared Vacancy Service we may receive your contact details where you have chosen from the system of a partner university to post a vacancy to a wider audience.

In some situations we may already have your records as an existing client within our systems.

Why do we collect this information?

We collect information about you in order to facilitate the processing of your vacancy and also to provide details for which candidates may contact you. We also may need this information for administrative purposes in case there are issues relating to your vacancy.

In addition, we sometimes use the anonymous personal data (ie. with all personal identifiers removed) for the purposes of research, industry trend reporting and for our own planning purposes and future developments.

Where is my information stored?

Your information is either stored in the databases for our websites or other systems, all of which are based within the European Union (specifically the UK).

What do we do with your information?

The personal information you provide is used predominantly to administer you vacancy and provide contact details for applicants. We may also use the information you provide to contact you in relation to opportunities with our websites to further promote vacancies that you have.

To be more specific your information may be used in one or more of the following ways:

  • To communicate with you in the delivery of our services including promoting your opportunities, or attracting candidates through sponsoring events or competitions/awards.
  • To contact you directly about the vacancy that we wish to promote.
  • To notify you of any changes to terms and conditions or policy changes.
  • To help us improve our services and its delivery to you.
  • To conduct market research activities.
  • To carry out our obligations in relation to any contracts between you and GTI Media.
  • To allow you to better engage with the interactive and personalised services on our websites, apps and systems.
  • In an aggregated and anonymised form, use the data to plan new products, manage our relationship with our clients, and also improve existing products.
  • To facilitate any social media sharing functionality and authentication.
  • To resolve complaints and data access requests in accordance with data protection law.
  • For the facilitation of any legal obligations or defend any court actions that we may have.

Who we might share your data with?

Our group of companies

In order to deliver the best possible integrated careers advice and services to you, from time to time we may transfer your personal details between our websites. This may on occasion be across different companies within our group. Before doing so we conduct a Data Protection Impact Assessment in order to ensure that any such transfers do not impact your rights. You may object to your data being processed in this manner by contacting us using the details above.

Associated partner universities

As part of the TARGETconnect Link Share Vacancy Service we may pass on your contact details where you have chosen via our TARGETconnect Link system to post your vacancy to a partner university or set of universities.

In some situations they may already have your records as an existing employer within their systems.

Our service providers

For the purposes of sending emails and maintaining engagement information we will maintain a secure copy of your personal data with our service partners whom provide the facilities to email users based on their preference criteria and track engagement. Access to this data is strictly controlled and we remain the data controller.

Government, legal or regulatory authorities

GTI may be required to share your personal information with certain public or legal authorities where there is a legislative obligation to do so.

Automated processing and profiling

There are no automated decision making processes that would impact you as a result of any automated processing. No judgements or decisions are made of an individual’s suitability for a particular role as a result of any processing that may take place.

Legal basis for processing your data

The legal basis for processing under both the DPA and GDPR across our sites are outlined in the table below:

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Data category Description Legal basis
Employer-related personal details These are contact details associated with a person that has been supplied as part of a vacancy Contractual necessity (Article 6(1)(b)), legal obligation (Article 6(1)(c) and legitimate interest (Article 6(1)(f))


It may be necessary for GTI to process your data in order to fulfil a contract with you such as sending your CV to an employer or recruitment consultant for a particular role you have applied for or are interested in. We also may need to process your data if you are an employer or school for the purposes of fulfilling our contractual obligations to you in the delivery of a service.

Legitimate interest

GTI may also process your data when it is in our legitimate interest to do so and in doing so it does not override any of your data protection rights. Our legitimate interests include:

  • ensuring the security and integrity of our services and ensuring that our systems such as websites and apps work properly;
  • selling and supplying services to our clients;
  • protecting clients, employees and other individuals (including yourself) and maintaining their safety, health and welfare;
  • the promotion, marketing and advertising our products and services;
  • sending promotional communications aligned with the nature of the purpose you provided your personal details;
  • understanding our clients and your behaviour, activities, preferences, and needs to deliver a better quality and custom experience;
  • improving existing products and services and developing new products and services;
  • the handling client and your contacts, queries, complaints or disputes; and
  • fulfilling our duties to our clients, yourself, colleagues, shareholders and other stakeholders.

You have the right to object to the processing of your data under legitimate interest should you feel that such legal basis is not warranted or feel that it overrides any of the rights that you may have.

How long do we keep your information for?

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Data category Period
Employer-related personal details For the length of our relationship with you plus 6 years (Limitation Act (1980) in case the case where there may be a dispute. Some information may be required to be retained longer due to legal obligations (eg. HRMC).

Your rights over your information

By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate.

You can also ask us to give you a copy of the information and to stop using your information for a period of time if you believe we are not doing so lawfully.

To submit a request by email, post or telephone, please use the contact information provided above.

In addition to the above you have the following rights under GDPR:

  • The right to ask what personal data is held, subject to a fee (currently £10), free from the 25th May 2018.
  • The right to ask to update and correct any out of date or incorrect personal data that we hold free of charge.
  • The right to erasure of personal data where consent is the only legal basis for processing and that consent has been withdrawn.
  • The right to data portability in the sense that personal data provided directly by the data subject is exportable in an open format like CSV where the legal basis for processing is based on either contract or consent.
  • The right to restrict or object to the processing of your personal data where:
    • You contest the accuracy of the personal data and the accuracy needs to be verified;
    • You object to the processing under legitimate interest grounds and consideration needs to be made whether GTI’s legitimate interest overrides that of the individuals;
    • The processing was unlawful and you request restricted processing over erasure.

You can withdraw consent at any time where consent has been relied upon. If consent is the sole legal basis for processing, we will stop processing the data after the consent is withdrawn. The data will then be placed in a restricted processing mode until you have asked to exercise your right to erasure or the personal data falls outside stated retention period (whichever comes first).

Our communications with you

We will periodically communicate with you by email, post, telephone or device notifications for the purposes of delivering our services to you. The legal purpose for which is under the legitimate interest provision under both GDPR and the Privacy and Electronic Communications Regulations (PECR).

However, should you be concerned about the content of these communications (such as unwanted marketing communications or simply want to change the way we communicate with you please log into your profile on the relevant website and change your preferences, or use the relevant unsubscribe link. Alternatively you can contact us by telephone or letter at the details provided above.

Changes to this privacy notice

From time to time we may need to make changes to this notice. We will attempt to inform you of any changes that are made either through both email notifications or through associated websites. You can obtain the most recent version of this notice from or by contacting us directly. This privacy notice was last updated on the 10th of May 2018.

Your right to complain

If you have a complaint about our use of your information you can do so with the relevant supervisory authority within the EU to which you are a resident, whom may refer the complaint to the UK supervisory authority.

Complaints in the UK can be made to the Information Commissioner’s Office via their website at or write to them at:

Information Commissioner's Office
Wycliffe House
Water Lane