This privacy notice tells you about the information we collect from you when you engage with one of our websites or services. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.
Who are we?
We are GTI Futures Limited, a company which is a subsidiary of Group GTI Ltd.
Our registered office is:
The Fountain Building, Howbery Park Benson Lane, Wallingford Oxfordshire, OX10 8BA, UK
You can contact us by email at data.protection@groupgti.com or by phone on +44 (0)1491 826262 or by post at the above address.
What personal data do we collect?
We ask you for certain personal information to provide you with relevant career advice, work experience, internships, placements, job opportunities, undergraduate, postgraduate and other skills courses, employer events and competitions aimed at school pupils, university and college students, graduates and postgraduates.
Personal data requests may include personal contact details, your preferences and CV. Personal data may include “special category data” as defined in the General Data Protection Regulation (EU 2016/679) GDPR, or “sensitive personal data” as defined in the Data Protection Act 2018. In both cases this may include racial or ethnic origin, sexual orientation and health (eg. whether you are registered disabled). You can decide whether you wish to share this information with us. Not sharing this information does not prevent you from registering or using our services.
On occasion we may also request information relating to your social background which may be required by an employee for an event, course provider or employer opportunity.
Through the use of cookies and other similar technology we may record your interaction with our websites and systems to help improve the delivery of our services and to provide new relevant services to you. You can change your cookie setting via our sites at any time.
In addition as part of our security measures we may also record the IP address from which you are engaging with us.
Where else may we get data from?
TARGETconnect
If you are a user of one of our targetconnect platforms via your university, you can link your targetconnect account with your account in targetjobs or gradireland.
This provides you with the ability to access content and features in targetjobs directly from your targetconnect platform. Interactions and data provided in this context remains separate from that held in targetconnect.
You are able to unlink the two accounts at any time, and personal information held in both systems remains separate at all times.
Associated partners
For our GTI websites, for example targetjobs.co.uk, targetcareers.co.uk and gradireland.com, we sometimes obtain personal data from third parties. In such circumstances we are reliant on the third party supplier’s assurances that they have the appropriate legal basis for processing and transferring this data. We record the source of this data so you can ask us at any time from where we got your personal details and object to the processing should you believe your data was inappropriately transferred.
Why do we collect this information?
We collect information about you in order to provide you with the best careers advice possible, tailored to your specific preferences or experience. The information is also helpful for us and employers to match you against relevant opportunities.
For opportunities, employer sponsored events and awards we may use the information collected to contact you in relation to those opportunities that fit your profile.
In addition, we sometimes use the anonymous personal data (i.e. with all personal identifiers removed) for the purposes of research, industry trend reporting and for our own planning purposes and future developments.
Where is my information stored?
Your information is either stored in the databases for our websites or other systems, all of which are based within the UK or European Union.
What do we do with your information?
The personal information you provide helps us to offer more tailored advice and opportunities depending on your preferences.
To be more specific your information may be used in one or more of the following ways:
- To communicate with you in the delivery of our services including client opportunities, sponsored events or employer-sponsored competitions.
- To contact you directly about your interest in attending an employer-sponsored event or entering an employer-sponsored awards competition.
- To notify you of any changes to terms and conditions or policy changes.
- To help us improve our services and its delivery to you.
- To conduct market research activities.
- To provide you with relevant advice and career options relevant to you.
- To carry out our obligations in relation to any contracts between you and GTI Futures.
- To allow you to better engage with the interactive and personalised services on our websites, apps and systems.
- In an aggregated and anonymised form, use the data to plan new products, manage our relationship with our clients, and also improve existing products.
- To facilitate any social media sharing functionality and authentication.
- To resolve complaints and data access requests in accordance with data protection law.
- For the facilitation of any legal obligations or defend any court actions that we may have.
Who we might share your data with?
Our group of companies
In order to deliver the best possible integrated careers advice and services to you, from time to time we may transfer your personal details between our websites. This may on occasion be across different companies within our group. Before doing so we conduct a Data Protection Impact Assessment in order to ensure that any such transfers do not impact your rights. You may object to your data being processed in this manner by contacting us using the details above.
Our service providers
For the purposes of sending emails and maintaining engagement information we will maintain a secure copy of your personal data with our service partners who provide the facilities to email users based on their preference criteria and track engagement. Access to this data is strictly controlled and we remain the data controller.
Employers and sponsors
In addition, if you submit your CVs directly to us it may be accessible by our Search team (who recruit on behalf of employers) working for our sister company GTI Recruiting Solutions Limited as well as potential employers.
Along with your CV, personal details contained in your profile might be shared with potential employers where you have expressed an interest in joining or attending one of their careers events or entering their sponsored competition run on their behalf by GTI.
For targetjobs and gradireland events that you have attended we may also share your personal details including your CV with employers at the event so that they may contact you directly about opportunities with them.
Government, legal or regulatory authorities
GTI may be required to share your personal information with certain public or legal authorities where there is a legislative obligation to do so.
Automated processing and profiling
We use the information you provide to make automated decisions solely in the capacity of delivering you content based on your stated preferences. Personal data may be matched against content and opportunities to personalise what we show you. However, you always have access to all content and opportunities, and may change your preferences to amend what content or vacancies are filtered.
There are no automated decision-making processes that would impact you as a result of any automated processing. No judgements or decisions are made about an individual’s suitability for a particular role as a result of any processing that may take place.
Legal basis for processing your data
The legal basis for processing under both the DPA and GDPR across our sites are outlined in the table below:/p>
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| Data category | Description | Legal basis |
|---|---|---|
| Profile and CV data for GTI Futures sites aimed at graduates | Personal data that is held on our careers and associated websites eg. targetjobs.co.uk, gradireland.com | Contractual necessity (Article 6(1)(b)), legitimate interest (Article 6(1)(f)) and consent Article 6(1)(a) |
| Profile and CV data for GTI Futures sites aimed at post-16 education and career options for school pupils | Personal data that is held on our careers and associated websites eg. targetcareers.co.uk | Contractual necessity (Article 6(1)(b)), legitimate interest (Article 6(1)(f)) and consent Article 6(1)(a) |
| Employer-related personal details | These are contact details associated with a person that has been supplied as part of a vacancy | Contractual necessity (Article 6(1)(b)), legal obligation (Article 6(1)(c) and legitimate interest (Article 6(1)(f)) |
| Personal details from events and competitions | Information that has been supplied in relation to a specific event or competition that is held independently from any other location similar or identical data is stored or transferred | Contractual necessity (Article 6(1)(b)), legitimate interest (Article 6(1)(f)) and consent Article 6(1)(a) |
Legitimate interest
GTI may also process your data when it is in our legitimate interest to do so and in doing so it does not override any of your data protection rights. Our legitimate interests include:
- ensuring the security and integrity of our services and ensuring that our systems such as websites and apps work properly;
- protecting clients, employees and other individuals (including yourself) and maintaining their safety, health and welfare;
- the promotion, marketing and advertising content, opportunities and our products and services;
- improving existing products and services and developing new products and services;
- the handling of queries, complaints or disputes
You have the right to object to the processing of your data under legitimate interest should you feel that such legal basis is not warranted or feel that it overrides any of the rights that you may have.
How long do we keep your information for?
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| Data category | Period |
|---|---|
| Profile, CV data and usage data for GTI Futures sites and events aimed at students and graduates, including any psychometric testing details and results held by our processing partners. | 5 years after October 1st of the stated graduation year unless your account is still active. Where graduation year is not provided, then 5 years after your account creation date unless your account is still active. Accounts are considered active for 2 years from the day of last activity. |
| Profile, CV and usage data for GTI Futures sites and events aimed at post 16 education and career options for school pupils, including any psychometric testing details and results held by our processing partners | For the length of your schooling based on your specified year group or estimate based on age (where year group cannot be determined) plus 3 years. |
| Employer-related personal details | For the length of our relationship with you plus 6 years (Limitation Act (1980) in case the case where there may be a dispute. Some information may be required to be retained longer due to legal obligations (eg. HRMC). |
| Personal details from events and competition/awards | For the length of our relationship with you, plus 6 years (Limitation Act (1980) except where there may be a dispute. Some information may be required to be retained longer due to legal obligations (eg. HRMC). |
Your rights over your information
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate.
You can also ask us to give you a copy of the information and to stop using your information for a period of time if you believe we are not doing so lawfully.
To submit a request by email, post or telephone, please use the contact information provided above.
In addition to the above you have the following rights under GDPR:
- The right to ask what personal data is held.
- The right to ask to update and correct any out of date or incorrect personal data that we hold free of charge.
- The right to erasure of personal data where consent is the only legal basis for processing and that consent has been withdrawn.
- The right to data portability in the sense that personal data provided directly by the data subject is exportable in an open format like CSV where the legal basis for processing is based on either contract or consent.
- The right to restrict or object to the processing of your personal data where:
- You contest the accuracy of the personal data and the accuracy needs to be verified;
- You object to the processing under legitimate interest grounds and consideration needs to be made whether GTI’s legitimate interest overrides that of the individuals;
- The processing was unlawful and you request restricted processing over erasure.
You can withdraw consent at any time where consent has been relied upon. If consent is the sole legal basis for processing, we will stop processing the data after the consent is withdrawn. The data will then be placed in a restricted processing mode until you have asked to exercise your right to erasure or the personal data falls outside stated retention period (whichever comes first).
Our communications with you
We will periodically communicate with you by email, post, telephone or device notifications for the purposes of delivering our services to you. The legal purpose for which is under the legitimate interest provision under both GDPR and the Privacy and Electronic Communications Regulations (PECR).
However, should you be concerned about the content of these communications (such as unwanted marketing communications or simply want to change the way we communicate with you please log into your profile on the relevant website and change your preferences, or use the relevant unsubscribe link. Alternatively, you can contact us by telephone or letter at the details provided above.
Changing or deleting your data
You may unsubscribe to emails and push messages or change or delete your profile information at any time either via the site or through the link provided at the bottom of each email or message.
Changes to this privacy notice
From time to time, we may need to make changes to this notice. We will attempt to inform you of any changes that are made by email or through our websites. You can obtain the most recent version of this notice from groupgti.com/privacy/gti-futures or by contacting us directly. This privacy notice was last updated on the 3rd of October 2022.
Your right to complain
If you have a complaint about our use of your information you can do so with the relevant supervisory authority within the EU to which you are a resident, whom may refer the complaint to the UK supervisory authority.
Complaints in the UK can be made to the Information Commissioner’s Office via their website at www.ico.org/concerns or write to them at:
Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF