This privacy notice tells you about the information we collect from you when you engage with one of our websites or services. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.
We are GTI Recruiting Solutions Limited, a company which is a subsidiary of Group GTI Ltd.
Our registered office is:
The Fountain Building, Howbery Park
Benson Lane
Wallingford
Oxfordshire
OX10 8BA, UK
You can contact us by email at data.protection@groupgti.com or by phone on +44 (0)1491 826262 or by post at the above address.
Through our Intern Visa Scheme team we request certain personal information from you in order to for us to assist you and your employer with your Temporary Worker: Government Authorised Exchange visa sponsorship.
This will include your personal contact details, as well as other information. For example:
The personal data requested may also contain “special category data” as defined in the GDPR, or “sensitive personal data” as defined in the DPA. In both cases this may include racial or ethnic origin, sexual orientation and health (ie. where you have identified any disabilities to us).
Through the use of cookies and other similar technology we may record your interaction with our websites and systems to help improve the delivery of our services and to provide new relevant services to you. You can change your cookie setting via our sites at any time.
In addition as part of our security measures we may also record the IP address from which you are engaging with us.
There may be personal information that we receive from your employer either submitted on your behalf or in support of your application.
You or your Employer may engage a licenced immigration advisor to assist you with the UK visa application process. In this instance, we may receive personal information from the immigration advisor acting on your behalf.
We collect information about you in order to properly manage the process of providing sponsorship of your Temporary Worker: Government Authorised Exchange visa application and ongoing right to work in the UK, and to ensure that GTI meets the compliance obligations required of us by the Home Office.
In addition, we sometimes use the anonymous personal data (i.e. with all personal identifiers removed) for the purposes of research, industry trend reporting and for our own planning purposes and future developments.
Your information is stored in systems used by us for the purposes of your Temporary Worker: Government Authorised Exchange visa sponsorship, which are all based in the UK or Europe
The personal information you provide helps us assess your application for Temporary Worker: Government Authorised Exchange visa sponsorship.
To be more specific your information may be used in one or more of the following ways:
GTI may be required to share your personal information with certain public or legal authorities where there is a legislative obligation to do so.
In order to deliver the best possible integrated careers advice and services to you, from time to time we may transfer your personal details between our websites. This may on occasion be across different companies within our group. Before doing so we conduct a Data Protection Impact Assessment in order to ensure that any such transfers do not impact your rights. You may object to your data being processed in this manner by contacting us using the details above.
For the purposes of sending emails and maintaining engagement information we will maintain a secure copy of your personal data with our service partners who provide the facilities to email users based on their preference criteria and track engagement. Access to this data is strictly controlled and we remain the data controller.
There are no automated decision making processes that would impact you as a result of any automated processing.
The legal basis for processing under both the DPA and GDPR across our sites are outlined below:
Data category: Personal information
Description: Personal data that have been supplied in support of an application
Legal basis: Contractual necessity (Article 6(1)(b)), legal obligation (Article 6(1)(c) and legitimate interest (Article 6(1)(f))
Data category: Employer related personal details
Description: These are contact details associated with a person that has been supplied as part of an application
Legal basis: Contractual necessity (Article 6(1)(b)), legal obligation (Article 6(1)(c) and legitimate interest (Article 6(1)(f))
It may be necessary for GTI Intern Visa to process your data in order to fulfil a contract with you such ascending your personal and employment details to the Home Office in order to confirm sponsorship of your visa application under our Sponsor Licence. We also may need to process your data if you are an employer or immigration advisor for the purposes of fulfilling our contractual obligations to you in the delivery of a service.
We are obligated to process under guidance and regulations issued by the Home Office. We must also operate within the legislative parameters that govern the overall scheme.
GTI may also process your data when it is in our legitimate interest to do so and in doing so it does not override any of your data protection rights. Our legitimate interests include:
You have the right to object to the processing of your data under legitimate interest should you feel that such legal basis is not warranted or feel that it overrides any of the rights that you may have.
Personal information: For a maximum of 60 months
Employer related personal details: For the length of our relationship with you plus 6 years (Limitation Act (1980) in case the case where there may be a dispute. Some information may be required to be retained longer due to legal obligations (eg. HRMC, Home Office).
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate.
You can also ask us to give you a copy of the information and to stop using your information for a period of time if you believe we are not doing so lawfully.
To submit a request by email, post or telephone, please use the contact information provided above.
In addition to the above you have the following rights under GDPR:
You can withdraw consent at any time where consent has been relied upon. If consent is the sole legal basis for processing, we will stop processing the data after the consent is withdrawn. The data will then be placed in a restricted processing mode until you have asked to exercise your right to erasure or the personal data falls outside stated retention period (whichever comes first).
We will periodically communicate with you by email, post, telephone or device notifications for the purposes of delivering our services to you. The legal purpose for which is under the legitimate interest provision under both GDPR and the Privacy and Electronic Communications Regulations (PECR).
However, should you be concerned about the content of these communications (such as unwanted marketing communications or simply want to change the way we communicate with you please log into your profile on the relevant website and change your preferences, or use the relevant unsubscribe link. Alternatively, you can contact us by telephone or letter at the details provided above.
From time to time, we may need to make changes to this notice. We will attempt to inform you of any changes that are made by email or through our websites.
You can obtain the most recent version of this notice from groupgti.com/privacy/gti-futures or by contacting us directly. This privacy notice was last updated on the 7th October 2022.
If you have a complaint about our use of your information you can do so with the relevant supervisory authority within the UK or EU to which you are a resident, who may refer the complaint to the UK supervisory authority.
Complaints in the UK can be made to the Information Commissioner’s Office via their website at www.ico.org/concerns or write to them at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF