This privacy notice tells you about the information we collect from you when you engage with one of our websites or services. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.
From the 25th of May 2018, we will be processing your personal data in accordance with the General Data Protection Regulations (GDPR). Up until that point we will continue to process your personal data in accordance with the existing Data Protection Act 1998 (DPA). This notice is written to comply with both the DPA and the GDPR.
We are GTI Recruiting Solutions, a company which is part of our parent company Group GTI. Our main address is:
The Fountain Building, Howbery Park
OX10 8BA, UK
You can contact us by post at the above address, or by via email at firstname.lastname@example.org or by telephone on +44 (0)1491 826262.
We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to the contact details above asking for the person responsible for data protection.
Through our Tier 5 Intern Scheme team we request certain personal information from you in order to for us to assist you and your employer with your Tier 5 (Temporary Worker: Government Authorised Exchange) visa sponsorship.
This will include your personal contact details, as well as other information. For example:
The personal data requested may also contain “special category data” as defined in the GDPR, or “sensitive personal data” as defined in the DPA. In both cases this may include racial or ethnic origin, sexual orientation and health (ie. where you have identified any disabilities to us).
There may be personal information that we receive from your employer either submitted on your behalf or in support of your application.
You or your Employer may engage a licenced immigration advisor to assist you with the UK visa application process. In this instance, we may receive personal information from the immigration advisor acting on your behalf.
We collect information about you in order to properly manage the process of providing sponsorship of your Tier 5 (Temporary Worker: Government Authorised Exchange) visa application and ongoing right to work in the UK, and to ensure that GTI meets the compliance obligations required of us by the Home Office.
Your information is stored in systems used by us for the purposes of your Tier 5 (Temporary Worker: Government Authorised Exchange) visa sponsorship, which are all based within the European Union (specifically the UK).
The personal information you provide helps us assess your application for Tier 5 (Temporary Worker: Government Authorised Exchange) visa sponsorship.
To be more specific your information may be used in one or more of the following ways:
GTI may be required to share your personal information with certain public or legal authorities where there is a legislative obligation to do so.
There are no automated decision making processes that would impact you as a result of any automated processing.
The legal basis for processing under both the DPA and GDPR across our sites are outlined in the table below:
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It may be necessary for GTI to process your data in order to fulfil a contract with you such ascending your personal and employment details to the Home Office in order to confirm sponsorship of your visa application under our Sponsor Licence. We also may need to process your data if you are an employer or immigration advisor for the purposes of fulfilling our contractual obligations to you in the delivery of a service.
We are obligated to process under guidance and regulations issued by the Home Office. We must also operate within the legislative parameters that govern the overall scheme.
GTI may also process your data when it is in our legitimate interest to do so and in doing so it does not override any of your data protection rights. Our legitimate interests include:
You have the right to object to the processing of your data under legitimate interest should you feel that such legal basis is not warranted or feel that it overrides any of the rights that you may have.
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate.
You can also ask us to give you a copy of the information and to stop using your information for a period of time if you believe we are not doing so lawfully.
To submit a request by email, post or telephone, please use the contact information provided above.
In addition to the above you have the following rights under GDPR:
You can withdraw consent at any time where consent has been relied upon. If consent is the sole legal basis for processing, we will stop processing the data after the consent is withdrawn. The data will then be placed in a restricted processing mode until you have asked to exercise your right to erasure or the personal data falls outside stated retention period (whichever comes first).
We will periodically communicate with you by email, post, telephone or device notifications for the purposes of delivering our services to you. The legal purpose for which is under the legitimate interest provision under both GDPR and the Privacy and Electronic Communications Regulations (PECR).
However, should you be concerned about the content of these communications (such as unwanted marketing communications or simply want to change the way we communicate with you please contact us by telephone or letter at the details provided above.
From time to time we may need to make changes to this notice. We will attempt to inform you of any changes that are made either through both email notifications or through associated websites. You can obtain the most recent version of this notice from https://groupgti.com/privacy/tier5 or by contacting us directly. This privacy notice was last updated on the 18th May 2018.
If you have a complaint about our use of your information you can do so with the relevant supervisory authority within the EU to which you are a resident, whom may refer the complaint to the UK supervisory authority.
Complaints in the UK can be made to the Information Commissioner’s Office via their website at www.ico.org/concerns or write to them at:
Information Commissioner's Office