This privacy notice tells you about the information GTI Futures collect from you in our role supporting Office for Students to discuss postgraduate conversion courses in artificial intelligence and data science and how to engage students and graduates with employment related content. In collecting this information, GTI Futures are acting as a joint data controller with Office for Students (the OfS) and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.
Who are we?
We are GTI Futures, a company which is part of our parent company Group GTI. Our main address is:
The Fountain Building, Howbery Park Benson Lane, Wallingford Oxfordshire, OX10 8BA, UK
You can contact us by post at the above address, or via email at data.protection@groupgti.com or by telephone on +44 (0)1491 826262.
Who is the Office for Students?
The Office for Students (OfS) is the regulator of the higher education sector in England, whose main address is:
Nicholson House
Lime Kiln Close
Stoke Gifford
Bristol
BS34 8SR
You can contact the OfS’s Data Protection Officer by post at the above address, or via email at dp@officeforstudents.org.uk or by telephone on +44 (0) 0117 931 7317.
What personal data do we collect?
GTI Futures will collect the following personal data:
- Organisation name
- Contact details
- Phone number
- Email address
- Business sector
- Number of employees
- Access requirements
- Dietary requirements
Through the use of cookies and other similar technology GTI Futures may record your interaction with our websites and systems to help improve the delivery of our services and to provide new relevant services to you. In addition, as part of our security measures we may also record the IP address from which you are engaging with us.
Why do we collect this information?
GTI Futures will process your personal information to assist you in understanding AI and Data Science postgraduate conversion courses, to make relevant introductions between organisations and higher education providers and to discuss approaches to engaging students and recent graduates with skills and employment related content.
GTI Futures will also process personal information to deliver events and other initiatives to support the development of relationships as part of the contract. This may involve collecting special category data, including dietary information and access requirements, in order to ensure that these needs are met.
GTI Futures sometimes use the anonymous personal data (i.e. with all personal identifiers removed) for the purposes of research, industry trend reporting and for their own planning purposes and future developments.
In addition, GTI Futures may process your personal data to contact you regarding other services that it delivers, where you have provided consent to do so.
The Office for Students will process your personal data to monitor the outcomes and impact of this service and share your personal data with any evaluators who may be contracted in the future to evaluate the service and programme funding.
The Office for Students will also share your personal data with the Office for Artificial Intelligence (OAI) to monitor the outcomes and impact of this service and for potential further analysis and policy development.
Where is my information stored?
Your information is stored in the databases that are called by our websites and other systems, which are based in the UK or Europe.
What do we do with your information?
The personal information you provide enables us to contact you with relevant information. Our aim is to provide you with only content that is relevant to you.
To be more specific, your information may be used in one or more of the following ways:
- To contact you to provide information related to postgraduate AI and data science conversion courses, sponsorship of students and funding
- To make introductions between organisations
- To monitor and track outcomes including any funding agreements that are made
- To contact you to provide information about engaging students and graduates with employment related content.
Who might we share your data with?
Higher education providers
If you have asked to engage with a higher education provider, GTI Futures will share your data to enable the higher education provider to contact you.
Organisations
If you have asked to engage with organisations interested in postgraduate courses, GTI Futures will share your data to enable the organisations to contact you.
The Office for Students (OfS)
GTI Futures will share your data with the Office for Students (OfS) for the purposes of monitoring the outcomes and impact of the employer brokerage service.
The Office for Artificial Intelligence (OAI)
The Office for Students (OfS) will share your data with the Office for Artificial Intelligence (OAI) for the purposes of monitoring the outcomes and impact of the employer brokerage service, and for the purposes of potential further analysis and policy development.
Future evaluators
The Office for Students (OfS) will share your data with any independent evaluators who may be contracted in the future to evaluate the employer broker service and programme funding.
Service providers
For the purposes of sending emails and maintaining engagement information GTI Futures will maintain a secure copy of your personal data with their service partners whom provide the facilities to email users based on their preference criteria and track engagement. Access to this data is strictly controlled and GTI Futures remain the joint data controller.
Government, legal or regulatory authorities
GTI Futures or the Office for Students may be required to share your personal information with certain public or legal authorities where there is a legislative obligation to do so.
Automated decision-making and profiling
There are no automated decision-making processes that would impact you as a result of any automated processing.
Legal basis for processing your data
The legal basis for processing under both the DPA and GDPR are outlined in the table below:
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| Data category | Description | For the purposes of | Legal basis |
|---|---|---|---|
| Contact information | Including your name, organisation, email address and phone number | GTI Futures brokering relationships between employers and higher education providers. | Consent - Article 6(1)(a) |
| Contact information. | Including your name, organisation, email address and phone number | GTI Futures sharing your personal details with the OfS to enable monitoring the outcomes and impact of the employer brokerage service. | Legitimate interest –Article 6(1)(f) |
| Contact information. | Including your name, organisation, email address and phone number | GTI Futures sharing your personal details with the Office for Artificial Intelligence (OAI) to enable potential further analysis and policy development. | Legitimate interest –Article 6(1)(f) |
| Contact information. | Including your name, organisation, email address and phone number | The OfS sharing your personal details with the Office for Artificial Intelligence (OAI) to enable potential further analysis and policy development. | Public task – Article 6(1)(e) |
| Contact information. | Including your name, organisation, email address and phone number | The OfS sharing your personal details with the Office for Artificial Intelligence (OAI) to enable monitoring the outcomes and impact of the employer brokerage service. | Public task – Article 6(1)(e) |
| Contact information. | Including your name, organisation, email address and phone number | The OfS sharing your personal details with any independent evaluators who may be contracted in the future to evaluate the employer broker service and programme funding. | Public task – Article 6(1)(e) |
| Data concerning health | Dietary and access requirements | Ensuring delegate needs are met at in-person events | Explicit consent – Article 9(2)(a). |
| Contact information | Including your name, organisation, email address and phone number | GTI Futures contacting you further about other services that they deliver. | Consent - Article 6(1)(a). |
Legitimate interest
GTI Futures may process your data when it is in our legitimate interest to do so and in doing so it does not override any of your data protection rights. Our legitimate interests include:
- Sharing your personal data with the Office for Students (OfS) for the purposes of monitoring the outcomes and impact of the employer brokerage service;
- Sharing your personal data with the Office for Artificial Intelligence (OAI) for the purposes of enabling potential further analysis and policy development.
- ensuring the security and integrity of our services and ensuring that our systems such as websites and apps work properly;
- protecting clients, employees and other individuals (including yourself) and maintaining their safety, health and welfare;
- understanding your behaviour, activities, preferences, and needs to deliver a better quality and custom experience;
You have the right to object to the processing of your data under legitimate interest should you feel that such legal basis is not warranted or feel that it overrides any of the rights that you may have.
How long do we keep your information for?
GTI Futures Ltd shall ensure that all personal data is deleted within one calendar month of the end of the contract.
The OfS shall ensure that all personal data is deleted within six calendar months of the end of the postgraduate conversion course scholarship programme funding in March 2025.
Your rights over your information
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate.
You can also ask us to give you a copy of the information and to stop using your information for a period of time if you believe we are not doing so lawfully.
To submit a request by email, post or telephone, please use the GTI Futures Ltd contact information provided above.
In addition to the above you have the following rights under GDPR:
- The right to ask what personal data is held.
- The right to ask to update and correct any out of date or incorrect personal data that we hold free of charge.
- The right to erasure of personal data where consent is the only legal basis for processing and that consent has been withdrawn.
- The right to data portability in the sense that personal data provided directly by the data subject is exportable in an open format like CSV where the legal basis for processing is based on either contract or consent.
The right to restrict or object to the processing of your personal data where:
- You contest the accuracy of the personal data and the accuracy needs to be verified;
- You object to the processing under legitimate interest grounds and consideration needs to be made whether GTI’s legitimate interest overrides that of the individuals;
- The processing was unlawful and you request restricted processing over erasure.
You can withdraw consent at any time where consent has been relied upon. If consent is the sole legal basis for processing, we will stop processing the data after the consent is withdrawn. The data will then be placed in a restricted processing mode until you have asked to exercise your right to erasure or the personal data falls outside stated retention period (whichever comes first).
Withdrawing your consent
If you wish to withdraw your consent, you will be able to unsubscribe from emails that you receive via an unsubscribe link or please email lee.frith@groupgti.com.
Changes to this privacy notice
From time to time we may need to make changes to this notice. We will attempt to inform you of any changes that are made either through both email notifications or through associated websites. You can obtain the most recent version of this notice from groupgti.com/privacy/gti-futures-ofs or by contacting us directly. This privacy notice was last updated on the 13th June 2022.
Your right to complain
If you have a complaint about our use of your information you can do so with the relevant supervisory authority within the EU to which you are a resident, whom may refer the complaint to the UK supervisory authority.
Complaints in the UK can be made to the Information Commissioner’s Office via their website at www.ico.org/concerns or write to them at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF